Requirements
Please review the following checklist to ensure all filing requirements are met when submitting documents. For more information, please contact the Register of Deeds Office at (785) 403-0000 Ext. 5.
General Requirements
- Original signatures or certified copy
- Names typed or printed under all signatures
- Proper notary
- State
- County
- Signature
- Seal
- Expiration date
- Who appeared
- Complete legal description
- Check or money order payable to Register of Deeds
- Document is of sufficient legibility and font style to reproduce a clear reproduction
- Correct filing fees submitted
- Document is a Jefferson County, Kansas filing
- Instrument date
Mortgage Release or Assignment
- Book and page or document number of referenced document included
Deeds
- Marital status for grantor
- Sales validation questionnaire included or exemption noted on deed
- Tax address if no sales validation questionnaire included
Mortgage
- Mortgage tax and Mortgage Registration Fee Affidavits are no longer required when recording mortgages in our office. The statute was repealed 1/1/2019
- If modification of a mortgage, reference book and page or document number of mortgage being modified
- If applicable, include completed Mortgage Cap Affidavit (charged as an additional page)